Latest Accounts Payable News and Updates:
Gift, Award, and Prize Required Taxable Status Determination Form Policy:
Effective May 1, 2022, if a U.S. tax resident receives a single gift, award, or prize of $49.99 or less and it is not reasonably expected that aggregate payments to that person will exceed $600 in a calendar year, then the supporting fiscal staff are not required to collect a Taxable Status Determination Form - Gifts, Awards, and Prizes from the individual. If a U.S. tax resident receives a single gift, award, or prize of $50 or more, or it is reasonably expected that the aggregate payments to that person will exceed $600 in a calendar year, or a nonresident alien receives a gift, award, or prize of any amount, then the supporting fiscal staff is required to collect a Taxable Status Determination Form - Gifts, Awards, Prizes from the individual.
This Taxable Status Determination Form (TSDF) Policy for Gifts, Awards, and Prizes does not override the current policies in place regarding account code use, required approvals, and required documentation for gifts, awards, and prizes.
TSDFs must be submitted to UAA Accounts Payable (UAA AP) via DocuSign (uaa_accountspayable@alaska.edu),
password
protected PDF via email (uaa_ap@alaska.edu) or mailed to P.O. Box 141609, Anchorage,
Alaska, 99514 within the calendar year that the payment is issued. TSDFs for nonresident
aliens must be submitted to UAA AP and fiscal staff must receive approval to disburse
the payment from UAA AP before the gift, award, or prize is given.
Memo: Gift, Award, and Prize Required Taxable Status Determination Form Policy
Research Subject Payments Required Taxable Status Determination Form Collection Policy:
Effective today, January 20, 2022, if a PI pays a U.S. tax resident a single payment of $49.99 or less and the PI does not reasonably expect that aggregate payments to that person will exceed $600 in a calendar year, then the PI is not required to collect a Taxable Status Determination Form - Research Subject Payments from that subject. If a PI pays a U.S. tax resident a single payment of $50 or more, or reasonably expects that the aggregate payments to that person will exceed $600 in a calendar year, or pays any amount to a nonresident alien individual, then the PI is required to collect Taxable Status Determination Form - Research Subject Payments from that subject.
Taxable Status Determination Forms must be submitted to UAA Accounts Payable via DocuSign (uaa_accountspayable@alaska.edu) or mailed to P.O. Box 141609, Anchorage, Alaska, 99514 within the calendar year that the payment is issued.
Memo: Research Subject Payment Required Taxable Status Determination Form Collection Policy
UAA Cashiering Office Petty Cash Elimination
Starting FY21, UAA Cashiering will no longer accept Petty Cash Vouchers for reimbursement. There are two options for individuals to be reimbursed for business purchases:
- Direct Pay Form - for students/non-employees
- Employee Reimbursement Request - for employees
Instructions for both forms can be found here.
Anchorage Campus Cashiering Office Petty Cash Elimination Memo