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Accounts Payable & Travel
Concur Cancel/Modification instructions
Please see the below Adobe Acrobat document with instructions on cancelling or modifying a trip in Concur
News and Updates--Accounts Payable
Research Subject Payments Required Taxable Status Determination Form Collection Policy
Effective today, January 20, 2022, if a PI pays a U.S. tax resident a single payment of $49.99 or less and the PI does not reasonably expect that aggregate payments to that person will exceed $600 in a calendar year, then the PI is not required to collect a Taxable Status Determination Form - Research Subject Payments from that subject. If a PI pays a U.S. tax resident a single payment of $50 or more, or reasonably expects that the aggregate payments to that person will exceed $600 in a calendar year, or pays any amount to a nonresident alien individual, then the PI is required to collect Taxable Status Determination Form - Research Subject Payments from that subject.
Taxable Status Determination Forms must be submitted to UAA Accounts Payable via DocuSign (firstname.lastname@example.org) or mailed to P.O. Box 141609, Anchorage, Alaska, 99514 within the calendar year that the payment is issued.
UAA Cashiering Office Petty Cash Elimination
Starting FY21, UAA Cashiering will no longer accept Petty Cash Vouchers for reimbursement. There are two options for individuals to be reimbursed for business purchases:
Instructions for both forms can be found here.
News and Updates--Travel
11/09/2021: Concur Adding Approver Instructions During COVID-19 Travel Restrictions
Due to the University of Alaska COVID‐19 Policy Guidance Travel Restrictions, UAA international travel requests need to be forwarded to Tim Edwards, UAA Director of Safety, and Sean Parnell, UAA Chancellor, for approval after the travelers Supervisor, Cost Object Approver, or other department approvers. Community campus international travel requests need to be forwarded to the appropriate Community Campus Director for approval after Tim Edwards and before Chancellor Parnell. UAA international travel that is not approved by Tim Edwards and Chancellor Parnell will not be reimbursed. Community campus international travel that is not approved by Tim Edwards, Chancellor Parnell and the appropriate Community Campus Director will not be reimbursed.
2022 Mileage Rates
Concur Traveler Training Schedule
All UAA departments have been invited to begin to use Concur. Employee travelers are required to attend a training session before they can use Concur and obtain the new UA Travel Card. Please fill out the registration form for one of the following Zoom sessions:
- Thursday January 27, 2022 from 10:00am - 12:00pm
- Wednesday February 9, 2022 from 1:00pm - 3:00pm
- Thursday February 24, 2022 from 10:00am - 12:00pm
News and Updates--Misc
Single-Use Account Payments: The University of Alaska Single Use Accounts (SUA) payment solution is a strategic initiative aimed at replacing check payments with card payments. By enabling vendors to receive payment from the University of Alaska on outstanding invoices via credit card, vendors will see faster payments, improved cash flow and reduced paperwork. To learn more about how SUA works, the many benefits of accepting payments by credit card, and answers to frequently asked questions about Single-Use Accounts, please visit this informational page.
Useful Links and Resources
- Coming Soon: Foreign Entity Payments
- Coming Soon: Prizes/Awards, Gifts, Participant Payment, Research Payments
- UA Accounting and Administrative Manual
- Steps for processing Vendor Payments
- UA Travel Website
- Statewide TEM Training
- Statewide Travel Regulations
- Current Per Diem Rates
- Travel Guidelines- General Funds
- Travel Guidelines- Restricted Funds
- Travel and Transportation Safety - EHSRMS
- Statewide Risk Services Office
- GSA Fly America Act
- International Travel Information - Export Control