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Google Groups

Overview

Google Groups makes it easy for groups of people to communicate and collaborate. You can invite a group to an event, or share documents with the group. Using a group to share your documents, calendar, or site allows you to share with the same set of people without entering each individual's UA Username, email address, every time you want to share something new.

Features

  • Chat: Enjoy conversations with your team. A group can contain one or more topics.
  • Group type: You can select from several different types of groups, depending on the group's purpose, allowing you to tailor the group to better suit its needs.
  • Share files: Easily share files stored in Google Drive, or Google Team Drives with members of a group.

 How do I access Google Groups?

  1. Login to your UA G Suite account.
  2. Click the Apps menu, then click the Groups icon.

Help Resources

 

Frequently Asked Questions

  • How do roles and permissions work with Google Groups?
    The owner of a group can assign individuals different roles that determine the group tasks those individuals can and can not perform. A group owner can assign an individual as owner, manager, or member of the group.
  • Can I search for content within a Group?
    Yes. Groups supports search operators similar to those supported by Gmail, and individuals can save their most common search queries for future use. You can organize topics by labeling them with tags and update a topic's tags at any time. Individuals can then search and filter topics by those tags.
  • Can I add members to a Group from outside the University?
    Yes. You can add individuals external to the University of Alaska.
  • Is there a limit to the number of groups a person can be in?

    Yes. Each individual has a maximum number of groups they can be a member of. Google Groups uses a concept called Direct and Indirect membership.

    Type Description Limit
    Direct membership Maximum number of groups a person, or other group, can be a direct member of 2,000
    Combined direct and indirect membership Maximum number of groups a person, or other group, can be a direct or indirect member 5,000

    Note: If you are the owner, or manager, of a group it counts as two memberships. One as the group member, and one as the owner/manager.

 

Related Reading

 

Need additional help or have issues

For additional assistance contact the IT Services Technical Support Center via phone (907) 786-4646, toll-free at (877) 633-3888, or email at uaa.techsupport@alaska.edu