Overview

With Microsoft Forms, you can create surveys, quizzes, and polls, and easily see results as they come in. When you create a quiz or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use built-in analytics to evaluate responses. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading.

Features

Microsoft Forms makes it easy to collect and analyze data. Tied in with Microsoft SharePoint, PowerApps, and Flow you can create solutions for collecting information, automate processes, and define workflows to manage information and provide notifications quickly and easily.

How do I access Microsoft Forms?

Microsoft Forms is accessible via most web browers.

1. Open a web browser and go to Office 365.
2. Once there, sign in with your UA email address (e.g. UaUsername@alaska.edu) and password.
3. After you have successfully signed in, in the upper left corner click the App launcher, and select Forms
4.  

Help Resources

Use the help resources listed below to learn how to successfully use Microsoft Forms.

• Microsoft Forms Quick Start Guide
• Use branching in Microsoft Forms
• Video: Explore question types (1 min 34 sec)
• Change a form theme
• Copy a form
• Delete a form
• Print a form

Frequently Asked Questions

• What can I use Microsoft Forms for?
  Microsoft Forms is a simple, lightweight app that lets you easily create surveys, quizzes, and polls. In educational institutions, it can be used to create quizzes, collect feedback from teachers and parents, or plan class and staff activities. In business organizations, it can be used to collect customer feedback, measure employee satisfaction, improve your product or business, or organize company events.
• What do I need to know to get started?

  Web browsers Microsoft Forms works with

  Microsoft Forms is optimized for Internet Explorer 10+, Edge, Chrome (latest version), Firefox (latest version), Chrome on Android (latest version), and Safari on iOS (latest version).

  Microsoft Forms is available for desktop and mobile

  Microsoft Forms is available to use on desktop and mobile browsers, ensuring a broad audience can respond to your survey or quiz without having to download a separate app.

  Number of forms you can create and limit of responses a form can receive

  You can create up to 200 forms and each form can receive up to 50,000 responses. If you require more responses, we recommend exporting existing responses to an Excel workbook, and then clearing these from your survey or quiz. This will enable you to collect more responses once cleared.

  Prevent your form from being flagged for phishing

  Don't ask for sensitive personal information such as passwords, social security numbers, passport identification numbers, or credit card numbers. Create your form in compliance with the Microsoft Terms of Use.

• Can I collaborate on surveys and quizzes?

  Yes, you can!

  Create a survey or quiz with multiple people

  You can create and share a link to allow others to collaborate on a survey or quiz with you. See share a form to collaborate to learn more.

  Make templates from an existing survey or quiz so others can reuse it

  You can create and share a link to allow others to reuse surveys or quizzes you have created. See share a form or quiz as a template to learn more.

• Can someone without an Office 365 account respond to my survey?

  Yes, they can. Form authors can toggle their settings to allow individuals outside of the University to respond to their survey. In this case, individuals will be submitting responses anonymously. If form authors want to see who has filled out their survey, they can require respondents to fill in their names as part of their questionnaire.

• How do I know if the data in my Excel workbook is always up to date?

  When you create a form in OneDrive for Business, SharePoint Online, Excel Online, Microsoft Teams, or using the Microsoft Forms web part, you can click Open in Excel to get an Excel workbook (automatically stored on OneDrive for Business or SharePoint Online) that contains a live data connection to your form. Any new response data in your form will be reflected in your workbook. On occasion, the workbook may not contain the latest data for a number of reasons, such as the accidental deletion of a workbook or file corruption. If this is the case, Forms will provide you with an alert and ask if you want to create a new workbook in order to “sync” your most recent responses to a new workbook. This new workbook will be stored next to your original workbook on OneDrive for Business or SharePoint Online. This will ensure your data is up to date. Learn more about how to get missing data.

• How do I export my form responses?

  In Microsoft Forms on the Responses tab, click Open in Excel. Your form responses will open in an Excel workbook. From Excel, you can export or save your form responses as a PDF file. Learn more about how to save or convert your Excel file to PDF.

  Notes:

  • If you've created your form in Forms on the Web (https://forms.office.com) and click on Open in Excel, an offline Excel workbook will open that has no relationship or connection to your form.
  • If you've created your form in OneDrive for Business and click on Open in Excel, your Excel workbook is automatically stored in OneDrive for Business and contains a live data connection to your form. Any new response data in your form will be reflected in your workbook.
  • If you've created your form in Excel Online and click on Open in Excel, your Excel workbook is automatically stored in OneDrive for Business and contains a live data connection to your form. Any new response data in your form will be reflected in your workbook.
• How do I delete a form?

  If you have a form in Microsoft Forms you don't need anymore, you can get rid of it. Learn more.

• What regulations is Microsoft Forms compliant with?

  Microsoft Forms data follows the O365 Compliance Framework, and meets Compliance Category C as outlined in the framework.

  Additionally Microsoft Forms meets Family Educational Rights and Privacy Act (FERPA), and Health Insurance Portability and Accountability Act (HIPAA) Business Associate Agreement (BAA) protection standards.

• Will Microsoft Forms replace Microsoft InfoPath?

  No. Microsoft InfoPath was a solution to create customizable forms that can enable automated workflows, whereas Microsoft Forms is a basic, lightweight app for quickly collecting information via surveys and quizzes.

  Microsoft InfoPath is being replaced by SharePoint Lists, Power Automate, and PowerApps – modern solutions for digitizing traditional company forms, automating workflows, and transforming business processes. Learn more.

 

Other related information

• Google Forms
• Qualtrics 

 

Need additional help or have issues

For additional assistance contact the IT Services Technical Support Center via phone at (907) 786-4646, toll-free at (877) 633-3888, or email at uaa.techsupport@alaska.edu.