25Live

25Live provides a central scheduling system for the University of Alaska Anchorage. It is currently used by the Anchorage, Kodiak, Mat-Su & Valdez campuses. It allows departments to schedule spaces and equipment; generate invoices; publish to and generate web calendars; and populate electronic signs. It allows students, faculty and staff across the UA System to, see room availability; request the use of spaces and equipment; and request events to go on web calendars. 25Live can be customized in many different ways making it adaptable to many different scheduling needs. For more details, check the section below on Why Use 25Live for Scheduling.

Anyone with an active UA Login has access to the below 25Live sites. The TEST sites are used for training and testing. If you would like to practice creating events and see how it works login to TEST, nothing you do will be processed.
Desktop: This site has more options available when creating events and searching. It allows the users to look at multiple things and work on multiple events at one time. We recommend the use this site if creating complicated events or when you are having trouble finding a Location or Resource.
Mobile: This site has a much simpler navigation and appearance designed for mobile devices. Users can only be looking at one thing at a time. It does not have any of the extra search options that exist in Desktop. Many of the options used for creating complicated events are not available. We recommend the use of this site by users that know the Location they want for simple events.
Admin Utility: This is the site used to edit information on Contacts, Organization, Locations and Resources. Please be aware that just because you can login does not mean you will have access to anything.

Why Use 25Live for Scheduling

  • 10 Reasons to use 25Live
    1. Its free, 25Live is the software chosen by the Vice Chancellor for tracking the use of University spaces. It is paid for by his office, maintained by UAA IT Services and made available to departments for free.
    2. The class schedule imports into 25Live from Banner. Any changes to classes in Banner are updated into 25Live every 5 minutes. This allows you to schedule the use of rooms around classes by easily seeing when rooms are available. 25Live has a setting that gives priority for classes, so you will also be sent an automatic email notification if you need to change the location of your event because a class has been moved into that room. (To comply with University policy that for space use classes take precedence over everything else.)
    3. UPD uses 25Live to determine when building and rooms need to be unlocked and locked. By entering your event in 25Live you are already notifying UPD that the building needs to be open. This also helps ensure that UPD knows what is going on across campus.
    4. Publish interactive calendars to web pages. You can create any number of calendars based on event searches in 25Lived. These calendars can be added to any webpage using numerous styles and formatting options. They have many ways for users to subscribe to them, learn more by watching the  25Live Web Features Video. Get Provost and Registrar Dates & Deadlines automatically added to your web calendar when they are added into 25Live.
    5. Create and manage workflow for your events. 25Live can automatically generate tasks to other users across the system this includes, publish to web calendars; use of spaces assigned to other departments; AV Equipment and technicians; and notifications to Risk Management. You can even setup custom approval processes for your department.
    6. Allow users across campus to request the use of specific spaces when they are not in use. You control what spaces can be requested and you accept or deny those requests. This cuts down on the time you spend entering and editing events by requiring the requestors to give you all the information needed and all you have to do is approve or deny their request.
    7. Setup pricing to generate Invoices for the use of your rooms & resources.
    8. Easily work around Facilities Maintenance Outages for scheduling your events.
    9. Publish room schedules or events to electronic signs. Example: the room schedules that display on the iPad that are outside the room in the HSB come from 25Live.
    10. It is used to generate space utilization reports by Facilities. The reports generated by Outlook and Google Calendars are not adequate for this purpose. If the use of a space is not in 25Live, Facilities usage reports will show that the space is not being used.
  • Examples of Current Uses
    • UAA University Police Department, to know what is going on around campus and when buildings need unlocked.
    • UAA Facilities, to generate space Utilization reports.
    • UAA Advancement, to generate the web calendars seen from the Calendars quick link on the UAA website.
    • Many departments and campuses, to generate both public and private web calendars.
    • UAA Health Science Building to populate the display on the electronic room signs.
    • UAA & PWSC Registrar's Office, to schedule Finals.
    • UAA Registrar's Office to schedule, classes in the centrally scheduled classrooms.

  Get Access to do More in 25Live

  • To Schedule Spaces

    If the spaces are already setup for scheduling in 25Live, contact the person who is responsible for your department’s setup in 25Live. If you do not know who that is, contact the System Administrator.

    If the spaces have never been setup to be scheduled in 25live you will need to go through the setup process. Since 25Live is highly customizable the System Administrator needs information from you to make sure we get you setup the way you want. To get started or schedule a demo for your department contact the System Administrator.

  • To Create a Web Calendar

    If your department already uses 25Live for room scheduling, contact the person who is responsible for your department’s setup in 25Live. If you do not know who this is, contact the System Administrator.

    If your department does not schedule rooms in 25Live, e-mail the System Administrator. Make sure to include information about what you want to go on the calendar and if you want events to go through an approval process before they appear on the calendar.

  • Interface with Other Software

    If you would like to connect 25Live with another software please email the below information to the System Administrator.

    • The software to interface with, preferably a link to the software vendor or the software itself.
    • What is the software used for?
    • What type of interface do you want?
    • What information are you wanting to send/receive?
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