Cancellations

Cancelling Your Housing and Dining Agreement

Students who have submitted an application for campus housing or who currently live on campus and wish to cancel their Agreement before the terms of their agreement are up must submit an online Cancellation Form found on their Housing Page on UAOnline. Please see the information below about cancellation deadlines and refunds.  

 

Date of Cancellation or Move-out Deposit Release Reversal of Housing Charges Reversal of Dining Charges
By August 1, 2022 Yes 100% (fall charges) 100% (fall charges)
August 1 - August 24, 2022
No* 100% (fall charges) 100% (fall charges)
August 25 - September 12, 2022 No 90% (fall charges) 90% (fall charges) or amount of dining plan remaining if amount used is greater than 10%
September 13 - September 26, 2022 No 50% (fall charges) 50% (fall charges) or amount of dining plan remaining if amount used is greater than 50%
September 27 - November 7, 2022 No

No refund of fall charges

 

No refund of fall charges

 

November 8 - December 19, 2022 No**

No refund of fall charges

100% refund of spring charges

No refund of fall charges

100% refund of spring charges

December 20, 2022 - January 30, 2023 No

90% (spring charges)

 

90% (spring charges) or amount of dining plan remaining if amount used is greater than 10%
January 31 - February 13, 2023 No 50% (spring charges) 50%  (spring charges) or amount of dining plan remaining if amount used is greater than 50%
February 14 - May 8, 2023 No No Refund No Refund

*Students who apply for housing after August 1 are eligible for a deposit refund if they cancel within five business days of applying and have not yet moved in. 

**Fall residents who don't intend to stay for the spring semester are eligible for a release of their housing deposit after fall move-out provided they submit a Cancellation Form prior to December 1 and move out between December 5-19.

 

Date of Cancellation or Move-out Deposit Release Reversal of Housing Charges Reversal of Dining Charges
Before December 12 Yes

100%

100%

December 12 - January 13 (student has not moved in) No

100%

100%

December 19 - January 30, 2023 (student has moved in) No

90% 

90% or amount of dining plan remaining if amount used is greater than 10%
January 31 - February 13, 2023 No 50%  50%  or amount of dining plan remaining if amount used is greater than 50%
February 14 - May 8, 2023 No No Refund No Refund

*Students who apply for fall housing after December 12 are eligible for a deposit refund if they cancel within five business days of applying and have not yet moved in. 

 

Things to Note About Housing Cancellations

  • The terms of the Academic Year Housing Agreement are for the fall and spring semesters or for the remainder of the academic year if entered into after the beginning of fall semester. Students who plan to move in at the start of the spring semester should see the cancellation schedule for spring semester-only housing. Summer sessions are covered under a separate agreement. 
  • The refund schedules above apply to the date the applicant submits the Cancellation Form, except in the situation stipulated below.
    • For a student checking out of student housing mid-semester after they submit the Cancellation Form, the refund schedule above applies to the date the student vacates campus housing.
  • Fall residents who don't intend to stay for the spring semester are eligible for a release of their housing deposit provided they submit a Cancellation Form prior to December 1 and move out between December 5-19.
  • Students who move out of student housing before the terms of the Housing Agreement are up without completing a Cancellation Form will be subject to a $75 improper check-out fee. 

Requests for Exception to the Agreement

If there are circumstances that may prevent a student from meeting the obligations of the Housing and Dining Agreement, they may appeal the agreement cancellation forfeitures by completing a Request for Exception to the Housing Agreement Form found on their Housing Page on UAOnline (under the Applications and Forms tab) no later than 30 days after the start of the semester following the semester in which cancellation fees would apply. Circumstances that may qualify for exception include medical withdrawal from student housing or from UAA, call to active military duty or change in employment status to a position more than 40 miles from campus. Exceptions are not typically granted for failure to adhere to published cancellation deadlines, change in financial status, poor academic performance, disciplinary withdrawal, or decisions to withdraw from college or attend another university.  

Since the Housing Agreement for the fall and spring semesters is an academic-year agreement covering both semesters, students who are only staying for the fall semester, but not for spring can submit an online Cancellation Form before December 1 for the spring semester and receive a release of their housing deposit after fall move-out provided they move out during the last two weeks of the semester. Students who cancel for the spring semester after November 30 will forfeit their deposit, but can request an exception in situations where submitting a late cancellation form is the result of a medical withdrawal or a related circumstance. Exceptions to this policy are not typically granted in cases where students have an overdue account balance or poor academic progress that prohibits them from attending for the spring semester.  

When submitting a Request for Exception, documentation for most circumstances is required and can be submitted along with the online Request for Exception Form.