Cancellations
Cancelling Your Housing and Dining Agreement
Students who have submitted an application for campus housing or who currently live on campus and wish to cancel their Agreement before the terms of their agreement are up must submit an online Cancellation Form found on their Housing Page on UAOnline. Please see the information below about cancellation deadlines and refunds.
| Date of Cancellation or Move-out | Deposit Release | Reversal of Housing Charges | Reversal of Dining Charges |
| By August 1 | Yes | 100% (fall charges) | 100% (fall charges) |
|
August 1 - August 21 (students moving in during August check-in) |
No* | 100% (fall charges) | 100% (fall charges) |
|
August 1 - August 21 (summer residents) |
No | 90% (fall charges) | 100% (fall charges) |
| August 22 - September 9 | No | 90% (fall charges) | 90% (fall charges) or amount of dining plan remaining if amount used is greater than 10% |
| September 10 - September 23 | No | 50% (fall charges) | 50% (fall charges) or amount of dining plan remaining if amount used is greater than 50% |
| September 24 - December 16 | No** |
No reversal of fall charges 100% reversal of spring charges
|
No refund of fall charges 100% reversal of spring charges |
| December 17 - January 27 (fall residents or spring residents who have moved in) | No |
90% (spring charges)
|
90% (spring charges) or amount of dining plan remaining if amount used is greater than 10% |
| December 17 - January 27 (new spring applicants who have not moved in) | No | 100% (spring charges) | 100% (spring charges) |
| January 28 - February 10 | No | 50% (spring charges) | 50% (spring charges) or amount of dining plan remaining if amount used is greater than 50% |
| February 11 - May 5 | No | No Reversal of Charges | No Reversal of Charges |
Students who apply for housing after August 1 are eligible for a deposit refund if they cancel within five business days of applying and have not yet moved in.
Fall residents who don't intend to stay for the spring semester are eligible for a release of their housing deposit after fall move-out provided they submit a Cancellation Form by December 1 and move out during the final two weeks of the semester.
New spring applicants who cancel their Housing Agreement by December 16 are eligible for a release of their housing deposit.
| Date of Cancellation or Move-out | Cancellation Fee (spring residents returning for fall) | OR Deposit Release (new summer applicants or spring residents not returning for fall) | Refund of Semester Housing Charges |
| By April 11 | No Fee | Yes | 100% |
|
April 12 - May 9 (spring residents) April 12 - May 16 (new summer applicants who have not moved in) |
$300 | No | 100% |
|
May 10 - May 26 (spring residents) May 6 - May 26 (new summer applicants who have moved in) |
$300 | No | 90% |
| May 27 - June 25 | $300 | No | 50% |
| June 26 - July 14 | No Fee | Yes | 25% |
| July 15 - August 4 | No Fee |
Yes |
No Refund |
Summer applicants who plan to stay for the fall will have their deposit held for the upcoming academic year. Those applicants who cancel their summer agreement after April 14 but still plan to return for the fall will not forfeit their deposit, but will be subject to a cancellation fee equivalent to the housing deposit amount of $300 based on the schedule below.
| Date of Cancellation or Move-out | Deposit Release | Reversal of Housing Charges | Reversal of Dining Charges |
| By August 1 | Yes | 100% (fall charges) | 100% (fall charges) |
|
August 1 - August 20 (students moving in during August check-in) |
No* | 100% (fall charges) | 100% (fall charges) |
|
August 1 - August 20 (summer residents) |
No | 90% (fall charges) | 100% (fall charges) |
| August 21 - September 8 | No | 90% (fall charges) | 90% (fall charges) or amount of dining plan remaining if amount used is greater than 10% |
| September 9 - September 22 | No | 50% (fall charges) | 50% (fall charges) or amount of dining plan remaining if amount used is greater than 50% |
| September 23 - December 15 | No** |
No reversal of fall charges 100% reversal of spring charges
|
No refund of fall charges 100% reversal of spring charges |
| December 16 - January 26 (fall residents or spring residents who have moved in) | No |
90% (spring charges)
|
90% (spring charges) or amount of dining plan remaining if amount used is greater than 10% |
| December 16 - January 26 (new spring applicants who have not moved in) | No | 100% (spring charges) | 100% (spring charges) |
| January 27 - February 9 | No | 50% (spring charges) | 50% (spring charges) or amount of dining plan remaining if amount used is greater than 50% |
| February 10 - May 4 | No | No Reversal of Charges | No Reversal of Charges |
Students who apply for housing after August 1 are eligible for a deposit refund if they cancel within five business days of applying and have not yet moved in.
Fall residents who don't intend to stay for the spring semester are eligible for a release of their housing deposit after fall move-out provided they submit a Cancellation Form by December 1 and move out during the final two weeks of the semester.
New spring applicants who cancel their Housing Agreement by December 15 are eligible for a release of their housing deposit.
Things to Note About Housing Cancellations
- The terms of the Academic Year Housing Agreement are for the fall and spring semesters or for the remainder of the academic year if entered into after the beginning of fall semester. Summer sessions are covered under a separate agreement.
- The refund schedules above apply to the date the applicant submits the Cancellation
Form, except in the situation stipulated below.
- For a student checking out of student housing mid-semester after they submit the Cancellation Form, the refund schedule above applies to the date the student vacates campus housing.
- Fall residents who don't intend to stay for the spring semester are eligible for a release of their housing deposit provided they submit a Cancellation Form prior to December 1 and move out within the last two weeks of the semester.
- Students who move out of student housing before the terms of the Housing Agreement are up without completing a Cancellation Form will be subject to a $75 improper check-out fee.
Requests for Exception to the Agreement
If there are circumstances that may prevent a student from meeting the obligations of the Housing and Dining Agreement, they may appeal the agreement cancellation forfeitures by completing a Request for Exception to the Housing Agreement Form found on their Housing Page on UAOnline (under the Applications and Forms tab) no later than 30 days after the start of the semester following the semester in which cancellation fees would apply. Circumstances that may qualify for exception include medical withdrawal from student housing or from UAA, call to active military duty or change in employment status to a position more than 40 miles from campus issued after the deposit forfeiture date. Exceptions are not typically granted for failure to adhere to published cancellation deadlines, change in financial status, poor academic performance, disciplinary withdrawal, or decisions to withdraw from college or attend another university.
Since the Housing Agreement for the fall and spring semesters is an academic-year agreement covering both semesters, students who are only staying for the fall semester, but not for spring can submit an online Cancellation Form before December 1 for the spring semester and receive a release of their housing deposit after fall move-out provided they move out during the last two weeks of the semester. Students who cancel for the spring semester after December 1 will forfeit their deposit, but can request an exception in situations where submitting a late cancellation form is the result of a medical withdrawal or a related circumstance. Exceptions to this policy are not typically granted in cases where students have an overdue account balance or poor academic progress that prohibits them from attending for the spring semester.
When submitting a Request for Exception, documentation for most circumstances is required and can be submitted along with the online Request for Exception Form.