Housing and Dining Agreement
On-Campus Living at the University of Alaska Anchorage offers three types of housing agreements:
- Academic Year Agreement (fall and spring semesters)
- Spring Semester Only Agreement (spring semester)
- Summer Semester Agreement (one or both summer sessions)
For information about applying for student housing, please visit the Residence Life How-to-Apply webpage.
2023/2024 Academic Year
Housing and Dining Agreement
Section 1 - Agreement Cancellation and Release Schedule
- The terms of the Agreement are for the entire academic year or for the remainder of the academic year if entered into after the beginning of the academic year. The academic year consists of fall and spring semesters and does not include summer sessions which are covered under a separate agreement. For more information about mid-academic-year occupancy terminations, see Section 8 – Termination of Occupancy below.
- The refund schedule below applies to the date the applicant submits the Cancellation Form, except in the situation stipulated in part C below.
- For a student checking out of student housing mid-semester after they submit the Cancellation Form, the refund schedule below applies to the date the student vacates campus housing.
- Fall residents who don't intend to stay for the spring semester are eligible for a release of their housing deposit provided they submit a Cancellation Form by December 1 and move out during the last two weeks of the fall semester.
|Date of Cancellation or Move-out||Deposit Release||Reversal of Housing Charges||Reversal of Dining Charges|
|By August 1||Yes||100% (fall charges)||100% (fall charges)|
|August 1 - August 23 (students moving back to campus during August check-in)||No||100% (fall charges)||100% (fall charges)|
|August 1 - August 23 (summer residents)||No||90% (fall charges)||100% (fall charges)|
|August 24 - September 11||No||90% (fall charges)||90% (fall charges) or amount of dining plan remaining if amount used is greater than 10%|
|September 12 - September 25||No||50% (fall charges)||50% (fall charges) or amount of dining plan remaining if amount used is greater than 50%|
|September 26 - November 7||No||
No refund of fall charges
No refund of fall charges
|November 8 - December 18||No||
No refund of fall charges
100% refund of spring charges
No refund of fall charges
100% refund of spring charges
|December 19 - January 29||No||
90% (spring charges)***
|90% (spring charges) or amount of dining plan remaining if amount used is greater than 10%***|
|January 30 - February 12||No||50% (spring charges)||50% (spring charges) or amount of dining plan remaining if amount used is greater than 50%|
|February 13 - May 6||No||No Refund||No Refund|
Spring semester-only applicants are eligible for a full refund of spring housing charges if they cancel prior to the start of the spring semester and have not moved in.
Section 2 - Eligibility
- Student Status
- UAA's residential community is open to UAA students who are enrolled in nine or more credits per semester for undergraduate students and three or more credits for graduate students. Requests for exceptions should be directed to the Director of Residence Life before enrolling in less than the minimum credits or falling below the minimum credits. Students enrolled in less than the minimum credits without the advance permission of the Director of Residence Life will be given a minimum of 72 hours to vacate student housing and will be charged according to Section 1 - Agreement Cancellation and Release Schedule.*Requests for exception to the credit requirements based on a disability will be referred to the Disability Support Services Office.
- Due to the academic nature of UAA's residential community, residents are expected to maintain Satisfactory Academic Progress (SAP) as defined by the Office of Financial Aid, whether or not they receive financial aid. Students who fall below the minimum SAP standards and wish to remain living on campus must appeal their SAP status as outlined by the Office of Financial Aid. If a student does not receive Financial Aid, they may submit their appeal to the Director of Residence Life.
- Any student aged 18 or older can apply for student housing. Student's ages 16-17 who are admitted to UAA may apply for student housing, but will require a parent/guardian signature as a part of their Housing and Dining Agreement.
- Students may not be eligible for student housing based on their behavioral or criminal history as outlined in Section 5 - University Authority; Subsection A.7.
Section 3 - Dining
- Residence Life requires the purchase of one of the mandatory full meal plans designed for residence hall students during the fall and spring semesters. Due to low occupancy, meal service is not provided during the winter break or summer sessions.
- The selection of a specific meal plan becomes binding for each academic semester at 5:00 pm on the second Friday of classes. Meal plan changes made in conjunction with a room move from the residence halls to the apartments can be facilitated if the request is made no later than the third Wednesday of instruction. Changes may not be made after that time. Refunds or additional charges will be calculated based on the effective date of the change.
- Students forfeit unused meals and dining dollars remaining at the end of each semester, or meals remaining at the end of the week for weekly plans.
Section 4 - Resident Responsibilities
- Residents are responsible for following Regent's Policy and University Regulation, the Student Code of Conduct, the Community Living Standards, the Drug and Alcohol Policy and all other University policies and procedures.
- Residents are responsible for reading, understanding and abiding by information and updates sent to their campus mailbox, notices left on doors, preferred email or mailing address as declared in their UAOnline account or any other communication medium deemed appropriate by the University.
- All current residents are responsible for maintaining reasonable common area cleanliness. In the event that there is an empty bedroom in their suite or apartment, current residents should anticipate Residence Life may place a student in that bedroom at any time. Students who will not be physically present in the residential community over the winter break period will leave their suites and apartments reasonably clean in anticipation of new incoming students for the spring semester
- The preservation of student housing areas is the joint responsibility of all residents assigned to a specific area (hall, wing, stairwell, etc.). Residents are financially responsible for all damages. If individual responsibility cannot be determined, all residents of a specific room, hall, wing, or building may be held financially responsible. Financial responsibility extends to abandoned belongings, excessive cleaning, and damages.
Section 5 - University Authority
- The University of Alaska Anchorage reserves the right to:
- Change room assignments or close a residence area (consolidate) when vacancies occur or single occupants are residing in multiple capacity rooms, suites or apartments.
- Reassign students from a room, floor, hall or residence area if necessary for health, safety, financial or disciplinary purposes or when premises are unsuitable for occupancy.
- Enter any unit in order to inspect the space; make essential, preventative, routine, or agreed-upon repairs, decorations, alterations, or improvements; supply necessary or agreed-upon services; or exhibit the premises to laborers or contractors, or as is otherwise necessary in the operation and/or protection of the premises or persons therein.
- Enter any premises in the event of an apparent or actual emergency, if there is reason to believe that a University policy is being violated, when other community members’ rights are being violated, or when entry cannot be gained by normal means.
- Clean common areas of currently occupied apartments and suites on behalf of incoming residents if needed, and assess cleaning fees to the current residents of that apartment or suite.
- Terminate Housing and Dining Agreements and/or apply restrictions from being present
on UAA's campus, UAA's residential campus or any UA housing residential areas to any
student in circumstances including but not limited to:
- A student who has been found responsible through the conduct process for violating Regent's Policy and University Regulation, the Student Code of Conduct, the Drug and Alcohol Policy, the Community Living Standards or other University policies and procedures.
- A student having a restriction placed on them by the Dean of Students Office, the Office of Equity and Compliance or any other office, department or employee authorized to issue such restrictions.
- A student who has been trespassed by the University Police Department.
- Deny housing on the basis of past behavior, including but not limited to past or pending felony or sex offense charges, if in the judgment of the Senior Student Affairs Officer or designee, such behavior may threaten University property or the health and safety of residents.
- The Housing and Dining Agreement is not subject to provisions of the Alaska Uniform Residential Landlord and Tenant Act (AS 34.03).
Section 6 - Financial Information
- General Information
- Students must meet all financial obligations they have with the University and their billing accounts must be in good standing. Failure to pay all fees according to this Agreement may result in the assessment of additional costs associated with the collection of this debt.
- Students who have a financial hold on their student account at the end of the fall semester: To prevent a student from incurring additional debt, registration activity may be blocked and students may be denied housing at all University of Alaska campuses until the debt is paid in full. Students who have a financial hold on their student account at the end of the fall semester and are not registered for spring courses should be aware that they will need to resolve the hold and register for spring courses prior to the spring add/drop deadline in order to remain in student housing.
- UAA Mandatory Student Fees are charged to all enrolled students living in the UAA residence halls or apartments.
- Students authorize the University of Alaska to make any inquiries deemed necessary in connection with the review of information concerning a student's ability to make payment. Tuition and fees charged to a payment plan for the current semester are the student's responsibility and installment payments must be made on or before the due dates specified for each installment. Installment amounts may change over time to account for any new charges, payments, or financial aid adjustments. If a student defaults on a payment plan or financial aid fails to pay, students will be responsible for the total amount due. The University may garnish a student's Alaska Permanent Fund Dividend under Alaska Statutes 14.40.251 and 43.23.073 and past due debt may be reported to a local credit bureau. Students agree to reimburse the University of Alaska the fees of any collection agency, which may be based on a percentage at a maximum of 40% of the debt, and all costs and expenses, including reasonable attorney's fees, the University of Alaska incurs in such collection efforts.
- Charges may be audited, corrected and adjusted before the end of the current semester. Students are notified of adjustments by email. The university reserves the right to change its fees at any time.
- Security deposit
- A security deposit is required to be submitted with this Agreement unless already on account. The purpose of this deposit is: (1) faithful performance of the Agreement, and (2) for damages beyond normal wear and tear. The security deposit does not represent the maximum liability for charges associated with damages or violating terms of this Agreement. The security deposit, less any charges for damages, cleaning or applicable fees, will be returned approximately four weeks after the end of the student's final Agreement session. The current security deposit amount and other student housing rates and fees can be found at the Residence Life website.
Section 7 - Occupancy
- Room Reservation and Assignment
- Room assignments are made at the discretion of Residence Life. Preferences indicated on an application are not guaranteed. Residence Life must approve changes to room assignments in advance. The University may assign or reassign students for financial, safety, or behavioral reasons, or without cause. Reassignment may result in higher fees or the requirement to purchase a meal plan.
- Residence Life at UAA celebrates the diversity in our community and embraces inclusion as one of its core values. Students whose gender identity falls anywhere on the spectrum are welcomed and are afforded access to housing assignments consistent with their gender identity. UAA is also proud to offer Gender-Inclusive Housing.
- Roommate assignments are made in accordance with the University of Alaska's Notice of Nondiscrimination
- Intentions Process
- All residents are required to participate in the annual "Intentions Process" held mid-spring semester. During this process, students will complete an application indicating whether they plan to return to student housing in the fall. Students who do not participate in the Intentions Process during the dates set by Residence Life will forfeit their deposit and must reapply for the next academic year and pay all applicable application fees and deposit should they decide to return to student housing.
- Occupancy Over Fall, Spring and Winter Break Periods.
- Students may continue to occupy their rooms over the fall, winter and spring break periods with no additional charge.
- Meal service is not provided over the winter break.
- Forfeiture of Room Reservation
- A room reservation is considered forfeited when check-in is not completed during the University's published check-in schedule. A forfeited room reservation is subject to all charges as shown in Section 1 - Agreement Cancellation and Release Schedule. The amount forfeited constitutes liquidated damages. Both parties acknowledge that actual damages could be difficult to prove.
Section 8 - Termination of Occupancy
- Involuntary Termination of Occupancy
- Housing and Dining privileges may be terminated by the University for cause. Cause includes, but is not limited to, violating federal, state, or local laws and ordinances, circumstances stipulated in Section 5 - University Authority; Subsection A.6., failing to remain eligible for student housing as stipulated in Section 2 - Eligibility and for non-payment of housing charges or other UAA fees. Students whose Housing and Dining Agreements are terminated for cause must vacate their suite or apartment within a minimum of 72 hours.
- The University may terminate this Agreement without cause with ten days written notice.
- Termination of this Agreement by UAA with or without cause or abandonment of the assigned room or meal plan by the student does not release the student from financial obligations owed to the University. Section 1 - Agreement Cancellation and Release Schedule will be used to determine appropriate release charges.
- Voluntary Termination of Occupancy
- The Housing Agreement for students entering in the fall semester is a year-long commitment covering both fall and spring semesters. Students who wish to cancel their Agreement before the end of the spring semester must complete an online Cancellation Form to request a release from this Agreement. Cancellations are subject to Section 1 - Agreement Cancellation and Release Schedule above. Students who move out without submitting the online Cancellation Form prior to move-out will be subject to a $75 improper check-out fee. Note: notification of student status to other departments within the university does not cancel this Agreement.
- Students who are only staying for the fall semester and will be moving out during the final two weeks of the semester can submit an online Cancellation Form by December 1 and receive a release of their housing deposit after fall move-out (see Section 1 - Agreement Cancellation and Release Schedule above). Students who move out prior to the last two weeks of the fall semester, or cancel their Agreement after December 1 and before the terms of the Agreement are up at the end of the spring semester will generally forfeit their deposit. A student may request a waiver of the deposit forfeiture, which may be granted or denied at the sole discretion of the University. Waivers are granted in very limited circumstances such as medical disability, death of an immediate family member, or involuntary change in employment location or student teaching/internship assignments more than 40 miles away from housing. Students who cancel their Agreements after December 1 and request an exception to the deposit forfeiture policy will also need to demonstrate a valid reason that they could not complete a Cancellation Form during the period stipulated in Section 1 - Agreement Cancellation and Release Schedule. To request an exception, students must complete an online Request for Exception to the Housing Agreement Form. This form must be submitted within thirty days after the start of the semester following the semester in which cancellation fees or deposit forfeiture would apply. Exceptions are not considered for student’s failure to comply with published deadlines or changes in financial or academic status.
- Checkout and Vacating Terms
- Prior to vacating, students are expected to clean and return their housing unit to pre-check-in condition and leave all furnishings and equipment in good order and repair. Cleaning and damages beyond normal wear and tear are charged to residents. Equipment or furnishings that are missing or damaged beyond repair are billed to the resident at replacement cost plus labor. Students may submit an appeal in writing to Residence Life (firstname.lastname@example.org) within fourteen days of the damage charges notification email being sent to contest the assessment of damages or the amount assessed.
- Failure to completely vacate according to the policies, procedures and deadlines established will result in the assessment of an improper checkout charge and a per-day room-use charge until vacated.
- The University may, at its sole discretion, store personal belongings left behind at the student's expense for thirty days, after which time they will be disposed of.
- Upon termination of the Housing and Dining Agreement, the University shall have, and is hereby granted, full and free right to remove property of the student or others from the premises without being guilty of trespass, eviction, or forcible entry and detainer, and without relinquishing any of the University's legal rights. Residence Life may assess disposal fees for abandoned belongings that include labor, disposal, and administrative costs.
Section 9 - Student Health
- All residents must provide the Student Health and Counseling Center with evidence that they are in compliance with the Residence Life Immunization Policy prior to check-in.
- The University assumes no responsibility, financial or otherwise, for medical care. Such costs and services are the responsibility of the student and/or their parents or legal guardian. Students are encouraged to obtain their own medical and hospitalization insurance. Information regarding student health insurance plans is available from the Student Health and Counseling Center.
- In the event of sickness, injury, or emergency, University personnel may contract for emergency care on behalf of the student, but the student will be financially responsible for all costs incurred.
Section 10 - Media Release
- By signing this Agreement, the student gives the University of Alaska Anchorage (UAA) permission to photograph, videotape or record them and to use the photographs, videotape, electronic file, film or audio recording in print and electronic publication, video broadcasts, radio broadcasts, housing database, or any similar electronic and mechanical means. The student agrees that the photographs, including negatives, slides, prints or any other presentation of the images, are the property of UAA. The student waives any right they may have to inspect and/or approve the finished product in which the image may be used. By signing this Agreement, the student intends to release and discharge UAA from any and all claims that they may have, and agree to hold harmless and defend UAA from liability arising from claims or litigation arising from its use of the student's image or voice. A student may opt out of this release by emailing the Residence Life Office at email@example.com.
Section 11 - Notice of Nondiscrimination
- The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at.www.alaska.edu/nondiscrimination.
Section 12 - Waiver and Severability
- No term or condition of this Agreement can be waived by the University except as authorized in writing by the Director of Residence Life or their designee. Request must be made in writing through the online Request for Exception to the Housing and Dining Agreement Form. Should any clause or portion of this Agreement be held invalid, the other portions or this Agreement remain in full force and effect.
Section 13 - Indemnity/Liability
- The student will indemnify and hold harmless the University of Alaska, its Board of Regents, officers, and employees from all suits, claims, actions (including reasonable attorney fees and costs) or proposed liability for damage or injury to person(s) or property or loss of property of the student unless the same is caused by the gross negligence or willful misconduct of the University, and for the loss, damage, or destruction to personal belongings in the custody of, belonging to, or stored by the student, regardless of cause. This includes losses that occur in the student's room, storage room and common area or in other areas of the residence hall, apartment buildings, townhomes or campus.
Section 14 - Acceptance of Agreement
- This Agreement binds the University of Alaska Anchorage and the student. By agreeing to these terms, you are stating that you have read this Agreement in full and understand that you are personally responsible for compliance with all the terms of this Agreement. By agreeing to these terms, you are incurring a debt to the University that must be paid.
- To cancel this Agreement, you must complete an online Cancellation Form found on UAOnline and are subject to charges as shown above in Section 1 - Agreement Cancellation and Release Schedule.